Archivística y Gestión de la Información Digital

URI permanente para esta colecciónhttp://hdl.handle.net/11349/30127

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Metodología para diagnóstico integral de archivo en una entidad privada – Acopi Bogotá - Cundinamarca
(Universidad Distrital Francisco José de Caldas) Urrego Bonilla , José David; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
This thesis presents a methodology for conducting a comprehensive archival diagnosis at the Bogotá-Cundinamarca branch of ACOPI, an association representing Colombia’s micro, small, and medium-sized enterprises (MSMEs). The study identifies the absence of a Document Management System (DMS) and inadequate archival infrastructure, which undermines administrative efficiency and regulatory compliance. Using a qualitative research approach, tools such as surveys, direct observation, SWOT analysis, and a diagnostic checklist were applied. The findings highlight the need to implement systematic archival processes, promote an organizational culture of document management, and provide staff training. Based on the diagnosis, a structured proposal was developed, offering strategic guidelines, technological updates, and a roadmap for continuous improvement in archival administration. The study concludes that efficient document management enhances institutional performance and can serve as a replicable model for similar organizations.
Propuesta para la reconstrucción de la memoria del Lazareto de Contratación - Santander
(Universidad Distrital Francisco José de Caldas) Báez Acuña, Shelly Geraldinne; Mahecha Tequia, Nikol Dayanna; Pirela Morillo, Johann Enrique; Pirela Morillo, Johann Enrique [0000-0002-1492-6053]
LEPRA is a disease that is known by many people, but the cases that these people know are probably scarce. Our general objective is to rebuild the memory of the lazareto of hiring through a digital collection of the stories and experiences of the people who have suffered this ailment and lived in the Lazaretos, which today are municipalities. As archival students we want to reconstruct the identity, heritage and memory through digital supports, using the documentation that this topic offers us, to achieve the reality that he has entails.
Análisis del entorno tecnológico para el estudio del estado actual y balance de los archivos en Colombia
(Universidad Distrital Francisco José de caldas) Ariza Morales, Karen Daniela; Cano Plazas, Abdenago Javier; Vallejo Sierra, Ruth Helena; Vallejo Sierra, Ruth Helena [0000-0002-3713-0285]
This study investigates the technological landscape of archival institutions in Colombia, with a focus on the interplay between emerging technologies and archival management practices, as well as their implications for institutional decision-making processes. Through a comprehensive analysis, the study proposes enhancements to the Document Management and Archives Model (MGDA) by incorporating technology-driven elements and contemporary archival methodologies. Drawing on key policy frameworks, such as the Colombian Government’s Digital Transformation Framework (MinTIC), the research identifies critical technological components that could shape the future trajectory of archival development in the country. The methodological approach employs qualitative content analysis complemented by semi-structured interviews with archival experts, enabling a systematic examination of the sector’s current composition, operational environment, and prospective trends. Based on the empirical findings, this study presents strategic recommendations to optimize archival practices through the systematic integration of advanced technologies.
Producción académica en archivística en revistas científicas (2019-2023)
(Universidad Distrital Francisco José de Caldas) Marín Martínez, Juan Sebastián; Vallejo Sierra, Ruth Helena; Vallejo Sierra,Ruth Helena [0009-0009-3546-6429]
The article analyzes the academic production in Archi-val Studies in four scientific journals from 2019 to 2023. Using a systematic literature review methodology (SLR), it was identified that the most discussed topics in Latin American countries are the training of professionals in Archival Studies and the strengthening of archive legislation, while in Europe and North America, those top-ics convey human rights archives, memory and dissident archives. In the same way, the study expounds the most representative countries, authors and methodologies in archival academic production from the journals Archi-varia, Archival Science, Revista Interamericana de Bibliotecología and Investigación Bibliotecológica: archivonomía, bibliotecología e información to highlight the research trends that this field of knowledge has experienced in the last years.
Situación actual y balance de los archivos distritales en el sector ambiental
(Universidad Distrital Francisco José de Caldas) Arias Ruíz, Nicolás; Pirela Morillo, Johann Enrique
The characterization of archives in Colombia has been a process developed by various authors, focused on areas that generate studies and investigative analyses. The archival field requires updating this information data, as many years have passed since the last characterization studies focused on district archives, which necessitates a comprehensive view of the application of the field of knowledge, in which a conceptual, documentary, and empirical reconstruction of the environmental sector is proposed, taking into account the production and key components that produce these characterization studies viewed from their evolution through statistical reports. This is why a methodology based on the quantitative approach with a descriptive and correlational nature was used, with the use of the meta-analysis technique, explained in a structured questionnaire as an instrument for data collection, which allows collecting information on the description of the archives in the environmental sector, whose results are expected to be optimal and to provide essential empirical data for the analysis of the implementation of the archival function in the environmental sector.
Implementando bases archivísticas digitales para los archivos acumulados de la asociación Kombilesa
(Universidad Distrital Francisco José de Caldas) Sepúlveda Ángulo , Laura Camila; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
The objectives, methodology and findings of the internship in Archival and Digital Information Management, focused on the implementation of archival processes in the Kombilesa Association, will be summarized. Key aspects such as classification, arrangement, digitization and preservation of documents, as well as the development of the institutional history of the organization will be highlighted.
Percepción de los ciudadanos del sector de Bosa-porvenir en la ciudad de Bogotá, frente al concepto de archivo y archivística
Niño Panchá, Juan Pablo; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
The objective of the present work is to perceive the generalized lack of knowledge of the inhabitants of the Bosa Porvenir sector about the Archival and Digital Information Management career and to offer a possiblesolution to make the career known, as well as the university's headquarters. A questionnaire was carried out among 300 citizens of the Bosa Porvenir sector about their perspective on the archival subject, thus demonstrating that in the collective imagination of the people there is no deepening of the importance of the profession and how the respondents are open to learn more about it. The main advantage of proposing a portfolio of short, open and virtual courses on archival matters is to save time and resources to the user, in addition to making the professional career known to new people, exposing the advantages and thus increasing the number of students of the Archivists and Digital Information Management program and improving the perspective on the importance of Record Management in the citizens.
Análisis del entorno gobernanza y político-legal para el estudio del estado actual y balance de los archivos en Colombia
(Universidad Distrital Francisco José de Caldas) Moreno Vargas, María de los Ángeles; Vallejo Sierra, Ruth Helena; Vallejo Sierra, Ruth Helena [0000-0002-3713-0285]
This research arises from the need to define the scope of archival governance in Colombia, a topic that has been scarcely developed from a national perspective. The core issue lies in the lack of a comprehensive understanding of the governance and political-legal environment, which should integrate both theoretical and practical aspects of records management with broader public decision-making and administrative processes. Using a qualitative approach and a descriptive-analytical design, the study employed documentary analysis—drawing from sources such as the Integrated Planning and Management Model (MIPG) and the Single Form for Reporting Management Progress (FURAG)—as well as interviews with experts in archival science and information studies. The research identified the key components of the archival governance environment in Colombia and established a conceptual foundation that supports the development of a governance model tailored to the country’s social context and specific needs.
Programa de capacitación aplicando el metaverso en la gestión documental: proceso de foliación documental
(Universidad Distrital Francisco José de Caldas) Rojas Díaz, Loren Natalia; Ibáñez Monsalve, Heidy Katherine; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
The paper proposes the formulation of a training program in document management using the metaverse, taking advantage of virtual reality to offer immersive practical experiences. It highlights the need to implement document management processes in the metaverse and justifies its importance in the current context. Background research exploring the use of technology in education, including virtual learning environments, is related. The term “virtual reality” was first coined in 1938 by the French poet Antonin Artaud and has evolved to be applied in various fields. The metaverse, therefore, becomes a shared virtual space in real time, which has gained popularity and has been explored on different platforms, offering great potential for education by creating immersive and personalized learning environments. This is considered in order to generate new trends that are coupled with the technology of the future. Next, an exploratory research on the use of the metaverse in document management was conducted, using interviews and questionnaires as research techniques. The results of the survey to students of the archival program showed that most of them have no experience with the metaverse, but consider that digital tools can improve learning, and participation in digital environments strengthens the development of digital skills.
Producción intelectual sobre minería de datos y gestión de la información en las fuentes: Scopus y Web Of Science 2018-2022
(Universidad Distrital Francisco José de Caldas) Pérez Quintana , Andrés Felipe; Pirela Morillo, Johann Enrique
This research work is part of the monograph modality of the Universidad Distrital Francisco José de Caldas and is part of the processes carried out in the Yuyai Arkeion Digital Research Seedbed [YUARDI]. The general objective of this research is to analyze the intellectual production related to data mining and information management in the Scopus and Web of Science sources, during the period between 2018 and 2022. The methodology used in the work corresponds to a quantitative approach, which is based on statistical measures to perform the analysis of the information collected within an investigation. The indicators and equations used to search for information from sources such as Scopus and Web of science will be disclosed. Regarding the type of research, the bibliographic review was carried out in order to establish the objective of the applied research is to try to solve the research question. The method used took into account concepts such as the documentary method, based on the recovery of theoretical and historical information identified in the different sources of information to recognize the most appropriate metrics for data mining and information management. Information registration matrices were used as a collection instrument, in which the data related to the bibliometric indicators were recorded. The result of the matrices was systematized from a set of data linked to the revised indicators. From this instrument, the information collected from topics and authors who have published the most information regarding data mining and information management was analyzed; the countries and years of greatest intellectual production were taken into account. This allowed a balance of the intellectual production on data mining and information management that is found in the third chapter of this work, where the three phases (authors, countries and balance of intellectual production) that are guided by the objectives of the work are described. One of the main results of data mining is its applicability in the field of Archival Science, which makes it a useful tool for study and analysis in the field. In relation to Information Management, it has been observed that this area can be used to manage information in organizations and, in this way, optimize administrative processes. In relation to the intellectual production available by articulating both concepts in the aforementioned databases, a great production was found in the English language; countries such as the United States and China are the ones that produce the most in both areas.
Lecciones aprendidas de la gestión documental en el contexto de la pandemia 2020
(Universidad Distrital Francisco José de Caldas) Obando Quevedo, Fabiana; Pineda Orduy, Marilyn; Pirela Morillo, Johann Enrique; Pirela Morillo, Johann Enrique [0000-0002-1492-6053]
This project details the results of what was the research carried out generally on the internet and a little more particularly to trained and experienced professionals in the area of Archiving, Records Management and History. The general objective of the monograph was to analyze the lessons learned from Document Management in public entities in the context of the pandemic. The methodology was developed with a qualitative descriptive research approach with an analytical method and technique aimed at a semi-structured interview that gave way to knowing different perspectives of the impact, development and change of Document Management in the labor process within the pandemic situation that crossed in 2020. It was carried out based on three phases: I) characterization of the context of the pandemic with its implications or measures in the Document Management of public entities, II) comparison of the practices and strategies developed in Document Management by public entities in the time of the pandemic, III) formulation of the lessons learned on Document Management in public entities in the context of the pandemic.
Estado de avance de los proyectos y planes formulados en el PINAR de la Universidad Distrital Francisco José de Caldas.
Garibello Muñoz, Juan Sebastián; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
Archival instruments are an extremely relevant factor when talking about the development of the archival function in public institutions in Colombia, since thanks to them it is possible to show the treatment, importance and progress that is being made over time, to advance in document management, in accordance with the current regulations that they are obliged to comply with. The Universidad Distrital Francisco José de Caldas, by virtue of its public nature, has understood the need to have an adequate document management to support its mission processes, which is why an archival instrument such as the Institutional Archives Plan is of vital importance to provide adequate planning and monitoring of the archives management carried out by the University. For this reason in this internship we want to expose the results that have been obtained from the approval of this archival instrument by the archives committee, during the periods 2018- 2022 with the aim of determining the state of progress of each project and plan in relation to the activities and deliverables proposed in the initial formulation of this instrumennt. Initially, a definition of the instrument and its relationship with the University is addressed to give way to the elements of institutional and work context such as the methodology and state of the art. The central part of the work is then presented, which is the description of each plan and project, to later relate the results obtained in relation to each activity that has been carried out up to the year 2022. Finally, some conclusions and recommendations are presented based on the results presented above.
Propuesta de requisitos del sistema de gestión de documentos electrónicos de archivo para el programa de archivística y gestión de la información digital
Tovar Rodríguez , Jhoys Andrés; Borja Suárez, José Libardo; Borja Suárez, José Libardo [0000-0003-1037-6979]
This document analyzes the electronic records management system (SDGEA) from a perspective focused on the requirements of the Curricular Project of Archival and Digital Information Management (PAGID) proposed requirements, supporting this proposal to have an efficient system that complies with international standards, such as NTC-ISO 15489, NTC-ISO 30301 and NTC-ISO 16175 parts 1 and 2, as well as with the Colombian regulations of the General Archive of the Nation and the specifications of the Model of Functional and Non-functional Requirements (MoReq). The main purpose of the research is to determine the particular criteria for the electronic records management system in the aforementioned academic program. Goals related to the evaluation of standards and regulations, the identification of processes and the elaboration of requirements are established. They emphasize the relevance of regulatory frameworks and standards at the international and national levels. The methodology used is based on a qualitative research approach, employing tactics such as an interview and documentary content analysis. The study is divided into three stages, which include the review of standards and regulations, the evaluation of academic-administrative processes and the elaboration of the requirements for the system. In its entirety, the objective of this study is to present the requirements for the Electronic Records Management System (EDMS) and its administration within the framework of the project's curriculum.
Lugares representativos en la reconstrucción de la memoria visual de la localidad de Fontibón para el siglo XX : lineamientos para la creación de una página WEB
Villamil, Nayely Daniela; Joya Rojas, Arleht; Castrillón Castro, Carlos Mario
The research focuses on representative places in the reconstruction of the visual and oral memory of the town of Fontibón for the 20th century, with the purpose of building guidelines for the creation of a web page. The central objective is to analyze photographs and stories to identify the urban transformations that have been experienced over time, highlighting the representative places that are part of the history and cultural identity of its inhabitants, since these help in a certain way in its creation and development. It also seeks, through descriptive sheets, to study the visual memory of the 20th century with the purpose of creating guidelines for the creation of a web page, this in order to understand how the places worked have been built and modified. For this reason, photographs were collected from certain places such as: the church, the plaza, the main park, the fire station, among others, which are published in a Facebook group by the inhabitants of this town. In addition to the fact that the reconstruction of these visual memories serves as a way to disseminate and preserve visual and collective memory so that future generations do not have prior knowledge, they can help contribute to the richness and continuity of these stories, customs and representative places. of the 20th century so that it is not lost.
Historia institucional de la Facultad de Ciencias y Educación
(Universidad Distrital Francisco José de Caldas) Capador Ochoa, Eliana Isabel; Garzón Ordoñez, María Camila; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
This work seeks to study, analyze and understand the institutional history of the Faculty of Science and Education of Francisco José de Caldas University, with the study of its administrative, organic and functional evolution during these 50 years of life. Through a qualitative research approach, the lack and ignorance of documentary management in the Faculty is evident; the lack of good archival management has led to a great loss of valuable administrative and historical archives, thus affecting the institutional memory. Therefore, this research documents and summarizes the results, such as the history and the moment of foundation of the Faculty, as well as the birth of each curricular project and the way in which each one manages information over time, in this way identifying the most important historical periods at the time of creation and evolution and periodization of documentary management. For this reason, this study highlights the urgent need to implement a document management system, to train staff and to adopt new information technologies in order to preserve the Faculty's heritage in a complete and efficient way; moreover, it proposes solutions to improve the documentary organization and to strengthen the archival culture within the institution, ensuring that future generations understand and appreciate its history.
Atlas visual y digital sobre los contenidos audiovisuales del Bronx de Bogotá
Morales Maestre, Alejandra Patricia; Castrillón Castro, Carlos Mario
The Bronx of Bogotá, once a prestigious area, underwent a significant transformation, eventually becoming associated with marginality, sparking growing interest in understanding its changes and dynamics. However, the scattered nature of documentation on the Bronx hindered a comprehensive understanding, which led to the creation of a dedicated visual and digital atlas of this area. This project, influenced by Didi-Huberman's perspective, aims not only to preserve the Bronx's history but also to offer new perspectives for its study. In this regard, the primary objective is to analyze the audiovisual creations about the Bronx of Bogotá to generate a visual and digital atlas that allows for exploring urban transformations, significant events, and the impact on the local community. The atlas will highlight urban transformations, stigmatization and violence, artistic interventions, and social regeneration present in the visual content. To achieve this, the contributions of authors such as Didi-Huberman, Aby Warburg, Lina Castillo, Yader Palacios, Federico Ruvituso, Alejandra Álzate, Claudia Maya, and Verónica Heredia, who have emphasized the importance of revitalizing urban heritage and the educational potential of audiovisual archives, have been considered. Furthermore, the methodology employed combines qualitative approaches, such as interpretative and descriptive research, with techniques like documentary content analysis. Consequently, the analysis of the results reveals recurring themes and emerging narratives in the audiovisual archives, providing a solid foundation for constructing the atlas. Finally, the proposal to create the visual and digital atlas draws inspiration from Didi-Huberman's work and Warburg's memory cartographies, using principles such as proactive incompleteness and cross-relations to offer an enriched view of the Bronx of Bogotá.
Situación actual y balance de los archivos del sector cultura, recreación y deporte del ámbito distrital
Ruiz Villarreal , Laura Sofia; Orozco Rojas, Lizeth Estefanía; Vallejo Sierra, Ruth Helena; Vallejo Sierra, Ruth Helena [0000-0002-3713-0285]
This thesis provides a detailed characterization of the archives in the culture, recreation, and sports sector at the district level in Bogotá during the period 2018-2021. Through a quantitative analysis of EAGED surveys, the implementation of archival instruments and document management policies in five public entities was evaluated. The results show a landscape of significant but uneven progress. Notable improvements were observed in the implementation of Document Retention Schedules and the Document Management Program, reaching levels close to or equal to 100%. However, other instruments, such as the Terminology Bank and the Access Control Tables, showed slower growth. The COVID-19 pandemic negatively impacted some indicators, such as the Institutional Archive Plan. The study identified critical challenges in technological adaptation, specialized training, and the promotion of a strong archival culture. It highlights the importance of archives not only as repositories of information but as fundamental elements for government transparency and the preservation of cultural heritage.
Patrimonialización digital de olores y sabores en Bogotá
(Universidad Distrital Francisco José de Caldás) Peláez Coronado, Daniel Felipe; Pirela Morillo, Johann Enrique
Cultural heritage refers to a set of expressions and manifestations that represent the identity and memory of a community. These expressions and manifestations are consideredvaluable and must be protected and preserved for future generations. Intangible cultural heritage, for its part, refers to living traditions, which include practices, expressions and knowledge transmitted from generation to generation from the past. Therefore, gastronomy, traditional cuisines (Smells and flavors) are seen as a cultural asset, which through heritage can be considered cultural heritage. Likewise, traditional cuisine can be described as a cultural expression rooted in a community, a constantly evolving tradition that is transmitted from generation to generation. It is a set of knowledge, practices and customs that are constantly renewed through experience and oral communication. Accordingly, gastronomic dishes such as changua, ajiaco santafereño, fritanga, chocolate santafereño, among others, are identified. These intangible cultural assets require an important entity for their heritage, that is, the contribution of archival labor. Through some of the documentary management processes, important elements will be articulated and managed to preserve and disseminate these elements, which, to a certain extent, when executed, will generate a fundamental impact on the symbolic value of the Bogotá territory. Producing a beneficial action in the community, making it possible to participate and relive those memories and experiences of gastronomic dishes, conclusively, a structure of a web repository is proposed so that a development is framed in these experiences, causing a transversal contribution to Bogotá society. from this gastronomic heritage
La movilización estudiantil a través de la fotografía en la ciudad de Bogotá para el año 2011: una propuesta sobre la estructura de un repositorio digital en la plataforma Omeka
(Universidad Distrital Francisco José de Caldas) Silva Torres, Heily Juliana; Hurtado Ríos, Carol Andrea; Castrillón Castro, Carlos Mario; Castrillón Castro, Carlos Mario [0000-0002-3515-9949]
This work leaves evidence of the arduous research work that was carried out to complete this work where the methodology and guidelines were established to structure and give understanding to the document. Initially, a lack of knowledge on the part of the citizens is identified where they are not clear about the existing student movements, their importance, functions and great significant contributions throughout the history of the country. Therefore, there is a need to carry out this project about the 2011 student mobilization in Colombia, which consists of two phases; The first phase is based on carrying out historical research, setting out the objectives, methods for searching, retrieving and analyzing information, establishing the necessary guidelines and the structure of the digital photographic repository. The second phase consists of carrying out the execution based on the parameters established in this document in order to give visibility, conserve and preserve over time this information that was produced at the time, guaranteeing free access to all interested parties. through the “OMEKA” platform, which is free, flexible and open source software for the online publication of various projects. For the recovery and search of information, metadata is established based on the “Guide for the formulation of a metadata scheme for document management” of the AGN, in order to be able to locate them more quickly and effectively, providing users with relevant information about the photographs and their context.
Lineamientos para la construcción de una página web sobre el movimiento sufragista (1956-1960), a partir del fondo privado de Margarita Córdoba del AGN.
Delgado Mayorca , Zuleidy; Ayala Laiton, Eimi Alejandra; Álvarez Álvarez, María Yanneth; Castrillón Castro, Carlos Mario; Álvarez Álvarez, María Yanneth [0000-0002-9250-880X]; Castrillón Castro, Carlos Mario [0000-0002-3515-9949]
Women's suffrage was a historical event of vital importance in the history of women since it represents the fight for their rights, therefore, knowing and identifying the voices that were behind it is essential for the construction of memory. The objective of this work is to analyze the background to women and the fight for their rights of the AGN, private archive section of Margarita Córdoba, with the intention of proposing a web page with the description of the documentary memory of the suffrage movement in Colombia (1956 -960). For the research methodology, we seek to gather the key documents and photographs that make up the history of suffragism in Colombia, through descriptive sheets, since this is an archival tool that allows us to analyze and compile the most relevant data from the documents. in order to be able to manage them, making their consultation and recovery easier. In order to carry out the work, the women and the fight for their rights collection, Margarita Córdoba's private archive section of the General Archive of the Nation, was consulted, since Córdoba was one of the most representative figures of suffragism in Colombia.

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