Archivística y Gestión de la Información Digital

URI permanente para esta colecciónhttp://hdl.handle.net/11349/30127

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Trazando la historia académica: hacia una gestión eficiente de libros de calificaciones de la Facultad de Ingeniería de la Pontificia Universidad Javeriana, en el periodo (1960-2014)
(Universidad Distrital Francisco José de Caldas) Yemayuza Hernández, Catalina; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
This report presents the methodology and results of the internship carried out at the Juan Manuel Pacheco S.J. Historical Archive (AHJ), as a requirement to obtain the degree in Archival Science and Digital Information Management at Universidad Distrital Francisco José de Caldas. The internship focused on the archival processing of historical grade books from the Faculty of Engineering at Pontificia Universidad Javeriana (PUJ), covering the period from 1960 to 2014. The process included identification, classification, organization, and transfer of the documents. This work responds to the institutional need to improve the preservation, access, and retrieval of historically valuable academic records, which are essential for issuing certificates, verifying grades, and conducting academic background research. The proposal included the physical review of the documentary collection, its classification following archival principles, registration using standardized university formats, and the formal transfer to the university's historical archive, ensuring traceability and long-term preservation. The results show a significant improvement in the organization, accessibility, and availability of the information, laying the groundwork for future digitization efforts and strengthening the preservation of institutional memory.
Sistemas de documentación e información en el Museo Nacional de Colombia y Museo de Bogotá
(Universidad Distrital Francisco José de Caldas) DÍaz GarcÍa, Laura Alejandra; Pirela Morillo , Johann Enrique
The development and modernization of museums has been an important factor in scientific, research, educational and social contributions in general, because they influence the conservation and dissemination of heritage, through documentation and information systems, internally managing the treatment. of data and involving users with internal and external processes, thus making known aspects such as the historical continuity of the nation, inspiring identity and cultural appropriation. This process is supported by the use of specialized software in the description, cataloguing, inventory and access of the pieces and collections that are preserved there, in this case, analyzed from the work of the museums in Bogotá. In this way, the protection and visibility of museum institutions has advanced not only at an international level but also at a national level, since policies and laws were established in Colombia specifically aimed at the importance of having institutions of this type, such as, for example, the General Culture Law that involves all museums in the country, not only in heritage areas, development of cultural identity and contribution to national historical memory, but also security, treatment and access to collection data that safeguard within the institution, which is also linked to document management and the use of databases to efficiently carry out the description and cataloguing, this guaranteeing access to the entire public.
Potencialidades de las aplicaciones en inteligencia artificial y minería de datos para la gestión documental
(Universidad Distrital Francisco José de Caldas) León Castro, Kevin Stiven; Pirela Morillo, Johann Enrique
The digitalization of information has transformed document management, requiring tools to optimize organization and retrieval. Artificial intelligence (AI) and data mining have emerged as key solutions to automate processes and improve decision-making. This monograph analyzes their impact on document management, addressing theoretical foundations, implementation strategies, and future trends. Using a qualitative approach, expert interviews on AI and document management were conducted, with data analyzed through categorization and triangulation. Findings show that these technologies facilitate classification and data extraction, optimizing efficiency. However, challenges remain, such as infrastructure limitations and the need for specialized training. It is concluded that AI and data mining are essential for modernizing document management, provided their implementation is gradual and supported by regulation and continuous training.
Situación actual y balance de los archivos del sector: desarrollo económico, industria y turismo
(Universidad Distrital Francisco José de Caldas) Guevara Mora , Paula Alejandra; Vargas Sánchez , Leidy Dayana; Pirela Morillo, Johann Enrique; Pirela Morillo, Johann Enrique [0000-0002-1492-6053]
This research presents an analysis of the current status and assessment of archives in the Economic Development, Industry, and Tourism sectors at the district level, framed within Colombian regulations and the guidelines set by the National Archives and the Bogotá Archives. It comprehensively examines document management in the sector, addressing its challenges, progress, and potential improvements to enhance operational efficiency and decision-making. Key aspects such as archive administration, implementation of archival instruments, archival policies, professionalization, and the use of technologies. Finally, specific recommendations are provided to contribute to future strategies in the sector.
Lineamientos para repositorios digitales de archivos musicales orientados a la preservación
(Universidad Distrital Francisco José de Caldas) Manrique Chirivi , Walter Stewar; Camargo Sánchez, Isabela; Borja Suárez, José Libardo; Borja Suárez , José Libardo [0000-0003-1037-6979]
This work aims to establish guidelines for the implementation of digital repositories of musical archives focused on preservation, with an emphasis on preserving the various formats used in musical creation. The guidelines are developed from the disciplinary perspective of archival science, with the goal of facilitating consultation and information access for any user interested in exploring this subject in greater depth. These repositories are expected not only to ensure long-term preservation, but also to serve as effective tools for the use, dissemination, and access to musical heritage and its diverse documentary formats. During the research process, digital guidelines were characterized as a tool for the preservation of musical documents. The main formats and types of music-related documents were identified, which allowed for the development of technical and functional guidelines aimed at ensuring the preservation of musical sound archives. To create this product, a research process was conducted to identify the most relevant attributes related to guidelines for musical repositories. Additionally, a comparative analysis of different storage formats—both digital and analog—was carried out using a matrix that evaluated key preservation aspects across four different repositories
Propuesta de descripción archivística a los carteles publicitarios de los cafés del barrio La Candelaria (Bogotá)
(Universidad Distrital Francisco José de Caldas) Espitia Molina , Paula Catalina; Cordero Vega, Pablo Andrés; Cordero Vega, Pablo Andrés [0000-0003-1398-2093]
This research addresses the absence of a specific methodology for the archival description of advertising posters, particularly those located in cafés of the La Candelaria district in Bogotá. These posters, traditionally considered ephemeral documents, possess documentary, aesthetic, and testimonial value that justifies their inclusion in formal archival processes. The general objective of this work was to formulate a proposal for the archival description of advertising posters found in the cafés of La Candelaria, allowing for their proper identification, preservation, and access. Theoretical references included concepts such as archival description, cultural heritage, advertising posters, art curatorship, and the role of cafés as "third places" in social life. Following a qualitative approach, the research used documentary analysis as a method and applied techniques such as semi-structured interviews, content analysis, georeferencing, and descriptive records based on international archival description standards. Key results include the creation of a map showing the location of the cafés, a hybrid descriptive form, and a curatorial proposal with six thematic lines, allowing for the interpretation of posters as cultural objects of heritage value. The findings demonstrate that these visual elements not only serve communicative purposes but also preserve the social memory of the cafés and the surrounding urban environment
Competencias de los profesionales en archivística y gestión de la Información Digital frente a la inteligencia artificial
(Universidad Distrital Francisco José de Caldas) Pabón Rojas, Carlos Alberto; Pirela Morillo, Johann
As it is known, Archival Science is a discipline closely tied to the passage of time and the social and technological changes that surround it. With the development of artificial intelligence and the automation of operational processes in both governmental and non-governmental entities, it is crucial to now, more than ever, consider the competencies and skills to be developed in the archival field regarding the proper use of these new tools in the profession's study axis: the lifecycle of documents and the appropriate access to information over time. This undergraduate thesis aims to analyze and propose the competencies and skills that professionals in Archival Science and Digital Information Management should develop in response to artificial intelligence and its integration within the professional field.
Propuesta de preservación digital de la memoria oral en relación con los métodos de conciliación de la comunidad indígena Wayuu
(Universidad Distrital Francisco José de Caldas) Sanchez Cifuentes, Edgar Camilo; Borja Suarez, José Libardo; Borja Suarez José Libardo [0000-0003-1037-6979]
In response to the issue of the loss of valuable cultural information and the lack of preservation structures, this study proposes a strategy to protect the oral memory of the Wayuu indigenous community in relation to their conciliation methods. These systems of arrangement have been transmitted in their cultural legacy for many centuries through these traditions. Given the lack of a documentary scheme and the limited attention from authorities and organizations responsible for cultural preservation in the conservation processes, this is emphasized as a main objective. Through the formulation of a digital preservation proposal that ensures the sustainability and accessibility of these valuable indigenous records for the future.
Construcción de la memoria documental de la agrupación entre ritmo cuerpo y espacio (ERCE-DANZA)
(Universidad Distrital Francisco José de Caldas) García Guacaneme, Daniel Felipe; Castrillón Castro, Carlos Mario
Summary This monograph investigates the significance of visual documentation in memory preservation and construction. It focuses on the ERCE-Danza group's dancing practice, which was conducted in Bosa Laureles from 2018 to 2023. The proposal calls for the use of photography to create a documentary record, acknowledging that the documentation not only documents artistic endeavors but also acts as a repository of the group's social and cultural evolution, strengthening ties and reflecting its past. Through a mixed-methodological investigation, the ERCE-Danza group's perspectives and experiences were examined. The management and classification of visual memory documentation was approached by incorporating photography with additional narrative to enhance the documentation process. Consequently, it employs the human digital platform "TROPY" to systematize the photographs, making it easier to preserve and organize the visual memory. The document highlights how photography has been used as an essential tool to conserve the dancing practice, identifying the body, the moment itself, and the rhythm as significant visual categories in the group memory record. This project not only presents dancing as art but also strengthens the identity and group unity, promoting a valuable memory and cultural heritage. Key words: Memory record, photography, dancing practice, visual record, TROPY Platform.
Metodología para diagnóstico integral de archivo en una entidad privada – Acopi Bogotá - Cundinamarca
(Universidad Distrital Francisco José de Caldas) Urrego Bonilla , José David; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
This thesis presents a methodology for conducting a comprehensive archival diagnosis at the Bogotá-Cundinamarca branch of ACOPI, an association representing Colombia’s micro, small, and medium-sized enterprises (MSMEs). The study identifies the absence of a Document Management System (DMS) and inadequate archival infrastructure, which undermines administrative efficiency and regulatory compliance. Using a qualitative research approach, tools such as surveys, direct observation, SWOT analysis, and a diagnostic checklist were applied. The findings highlight the need to implement systematic archival processes, promote an organizational culture of document management, and provide staff training. Based on the diagnosis, a structured proposal was developed, offering strategic guidelines, technological updates, and a roadmap for continuous improvement in archival administration. The study concludes that efficient document management enhances institutional performance and can serve as a replicable model for similar organizations.
Propuesta para la reconstrucción de la memoria del Lazareto de Contratación - Santander
(Universidad Distrital Francisco José de Caldas) Báez Acuña, Shelly Geraldinne; Mahecha Tequia, Nikol Dayanna; Pirela Morillo, Johann Enrique; Pirela Morillo, Johann Enrique [0000-0002-1492-6053]
LEPRA is a disease that is known by many people, but the cases that these people know are probably scarce. Our general objective is to rebuild the memory of the lazareto of hiring through a digital collection of the stories and experiences of the people who have suffered this ailment and lived in the Lazaretos, which today are municipalities. As archival students we want to reconstruct the identity, heritage and memory through digital supports, using the documentation that this topic offers us, to achieve the reality that he has entails.
Análisis del entorno tecnológico para el estudio del estado actual y balance de los archivos en Colombia
(Universidad Distrital Francisco José de caldas) Ariza Morales, Karen Daniela; Cano Plazas, Abdenago Javier; Vallejo Sierra, Ruth Helena; Vallejo Sierra, Ruth Helena [0000-0002-3713-0285]
This study investigates the technological landscape of archival institutions in Colombia, with a focus on the interplay between emerging technologies and archival management practices, as well as their implications for institutional decision-making processes. Through a comprehensive analysis, the study proposes enhancements to the Document Management and Archives Model (MGDA) by incorporating technology-driven elements and contemporary archival methodologies. Drawing on key policy frameworks, such as the Colombian Government’s Digital Transformation Framework (MinTIC), the research identifies critical technological components that could shape the future trajectory of archival development in the country. The methodological approach employs qualitative content analysis complemented by semi-structured interviews with archival experts, enabling a systematic examination of the sector’s current composition, operational environment, and prospective trends. Based on the empirical findings, this study presents strategic recommendations to optimize archival practices through the systematic integration of advanced technologies.
Producción académica en archivística en revistas científicas (2019-2023)
(Universidad Distrital Francisco José de Caldas) Marín Martínez, Juan Sebastián; Vallejo Sierra, Ruth Helena; Vallejo Sierra,Ruth Helena [0009-0009-3546-6429]
The article analyzes the academic production in Archi-val Studies in four scientific journals from 2019 to 2023. Using a systematic literature review methodology (SLR), it was identified that the most discussed topics in Latin American countries are the training of professionals in Archival Studies and the strengthening of archive legislation, while in Europe and North America, those top-ics convey human rights archives, memory and dissident archives. In the same way, the study expounds the most representative countries, authors and methodologies in archival academic production from the journals Archi-varia, Archival Science, Revista Interamericana de Bibliotecología and Investigación Bibliotecológica: archivonomía, bibliotecología e información to highlight the research trends that this field of knowledge has experienced in the last years.
Situación actual y balance de los archivos distritales en el sector ambiental
(Universidad Distrital Francisco José de Caldas) Arias Ruíz, Nicolás; Pirela Morillo, Johann Enrique
The characterization of archives in Colombia has been a process developed by various authors, focused on areas that generate studies and investigative analyses. The archival field requires updating this information data, as many years have passed since the last characterization studies focused on district archives, which necessitates a comprehensive view of the application of the field of knowledge, in which a conceptual, documentary, and empirical reconstruction of the environmental sector is proposed, taking into account the production and key components that produce these characterization studies viewed from their evolution through statistical reports. This is why a methodology based on the quantitative approach with a descriptive and correlational nature was used, with the use of the meta-analysis technique, explained in a structured questionnaire as an instrument for data collection, which allows collecting information on the description of the archives in the environmental sector, whose results are expected to be optimal and to provide essential empirical data for the analysis of the implementation of the archival function in the environmental sector.
Implementando bases archivísticas digitales para los archivos acumulados de la asociación Kombilesa
(Universidad Distrital Francisco José de Caldas) Sepúlveda Ángulo , Laura Camila; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
The objectives, methodology and findings of the internship in Archival and Digital Information Management, focused on the implementation of archival processes in the Kombilesa Association, will be summarized. Key aspects such as classification, arrangement, digitization and preservation of documents, as well as the development of the institutional history of the organization will be highlighted.
Percepción de los ciudadanos del sector de Bosa-porvenir en la ciudad de Bogotá, frente al concepto de archivo y archivística
Niño Panchá, Juan Pablo; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
The objective of the present work is to perceive the generalized lack of knowledge of the inhabitants of the Bosa Porvenir sector about the Archival and Digital Information Management career and to offer a possiblesolution to make the career known, as well as the university's headquarters. A questionnaire was carried out among 300 citizens of the Bosa Porvenir sector about their perspective on the archival subject, thus demonstrating that in the collective imagination of the people there is no deepening of the importance of the profession and how the respondents are open to learn more about it. The main advantage of proposing a portfolio of short, open and virtual courses on archival matters is to save time and resources to the user, in addition to making the professional career known to new people, exposing the advantages and thus increasing the number of students of the Archivists and Digital Information Management program and improving the perspective on the importance of Record Management in the citizens.
Análisis del entorno gobernanza y político-legal para el estudio del estado actual y balance de los archivos en Colombia
(Universidad Distrital Francisco José de Caldas) Moreno Vargas, María de los Ángeles; Vallejo Sierra, Ruth Helena; Vallejo Sierra, Ruth Helena [0000-0002-3713-0285]
This research arises from the need to define the scope of archival governance in Colombia, a topic that has been scarcely developed from a national perspective. The core issue lies in the lack of a comprehensive understanding of the governance and political-legal environment, which should integrate both theoretical and practical aspects of records management with broader public decision-making and administrative processes. Using a qualitative approach and a descriptive-analytical design, the study employed documentary analysis—drawing from sources such as the Integrated Planning and Management Model (MIPG) and the Single Form for Reporting Management Progress (FURAG)—as well as interviews with experts in archival science and information studies. The research identified the key components of the archival governance environment in Colombia and established a conceptual foundation that supports the development of a governance model tailored to the country’s social context and specific needs.
Programa de capacitación aplicando el metaverso en la gestión documental: proceso de foliación documental
(Universidad Distrital Francisco José de Caldas) Rojas Díaz, Loren Natalia; Ibáñez Monsalve, Heidy Katherine; Cuervo Alonso, John Francisco; Cuervo Alonso, John Francisco [0009-0002-1865-0434]
The paper proposes the formulation of a training program in document management using the metaverse, taking advantage of virtual reality to offer immersive practical experiences. It highlights the need to implement document management processes in the metaverse and justifies its importance in the current context. Background research exploring the use of technology in education, including virtual learning environments, is related. The term “virtual reality” was first coined in 1938 by the French poet Antonin Artaud and has evolved to be applied in various fields. The metaverse, therefore, becomes a shared virtual space in real time, which has gained popularity and has been explored on different platforms, offering great potential for education by creating immersive and personalized learning environments. This is considered in order to generate new trends that are coupled with the technology of the future. Next, an exploratory research on the use of the metaverse in document management was conducted, using interviews and questionnaires as research techniques. The results of the survey to students of the archival program showed that most of them have no experience with the metaverse, but consider that digital tools can improve learning, and participation in digital environments strengthens the development of digital skills.
Producción intelectual sobre minería de datos y gestión de la información en las fuentes: Scopus y Web Of Science 2018-2022
(Universidad Distrital Francisco José de Caldas) Pérez Quintana , Andrés Felipe; Pirela Morillo, Johann Enrique
This research work is part of the monograph modality of the Universidad Distrital Francisco José de Caldas and is part of the processes carried out in the Yuyai Arkeion Digital Research Seedbed [YUARDI]. The general objective of this research is to analyze the intellectual production related to data mining and information management in the Scopus and Web of Science sources, during the period between 2018 and 2022. The methodology used in the work corresponds to a quantitative approach, which is based on statistical measures to perform the analysis of the information collected within an investigation. The indicators and equations used to search for information from sources such as Scopus and Web of science will be disclosed. Regarding the type of research, the bibliographic review was carried out in order to establish the objective of the applied research is to try to solve the research question. The method used took into account concepts such as the documentary method, based on the recovery of theoretical and historical information identified in the different sources of information to recognize the most appropriate metrics for data mining and information management. Information registration matrices were used as a collection instrument, in which the data related to the bibliometric indicators were recorded. The result of the matrices was systematized from a set of data linked to the revised indicators. From this instrument, the information collected from topics and authors who have published the most information regarding data mining and information management was analyzed; the countries and years of greatest intellectual production were taken into account. This allowed a balance of the intellectual production on data mining and information management that is found in the third chapter of this work, where the three phases (authors, countries and balance of intellectual production) that are guided by the objectives of the work are described. One of the main results of data mining is its applicability in the field of Archival Science, which makes it a useful tool for study and analysis in the field. In relation to Information Management, it has been observed that this area can be used to manage information in organizations and, in this way, optimize administrative processes. In relation to the intellectual production available by articulating both concepts in the aforementioned databases, a great production was found in the English language; countries such as the United States and China are the ones that produce the most in both areas.
Lecciones aprendidas de la gestión documental en el contexto de la pandemia 2020
(Universidad Distrital Francisco José de Caldas) Obando Quevedo, Fabiana; Pineda Orduy, Marilyn; Pirela Morillo, Johann Enrique; Pirela Morillo, Johann Enrique [0000-0002-1492-6053]
This project details the results of what was the research carried out generally on the internet and a little more particularly to trained and experienced professionals in the area of Archiving, Records Management and History. The general objective of the monograph was to analyze the lessons learned from Document Management in public entities in the context of the pandemic. The methodology was developed with a qualitative descriptive research approach with an analytical method and technique aimed at a semi-structured interview that gave way to knowing different perspectives of the impact, development and change of Document Management in the labor process within the pandemic situation that crossed in 2020. It was carried out based on three phases: I) characterization of the context of the pandemic with its implications or measures in the Document Management of public entities, II) comparison of the practices and strategies developed in Document Management by public entities in the time of the pandemic, III) formulation of the lessons learned on Document Management in public entities in the context of the pandemic.

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