Propuesta de requisitos del sistema de gestión de documentos electrónicos de archivo para el programa de archivística y gestión de la información digital

Abstract

This document analyzes the electronic records management system (SDGEA) from a perspective focused on the requirements of the Curricular Project of Archival and Digital Information Management (PAGID) proposed requirements, supporting this proposal to have an efficient system that complies with international standards, such as NTC-ISO 15489, NTC-ISO 30301 and NTC-ISO 16175 parts 1 and 2, as well as with the Colombian regulations of the General Archive of the Nation and the specifications of the Model of Functional and Non-functional Requirements (MoReq). The main purpose of the research is to determine the particular criteria for the electronic records management system in the aforementioned academic program. Goals related to the evaluation of standards and regulations, the identification of processes and the elaboration of requirements are established. They emphasize the relevance of regulatory frameworks and standards at the international and national levels. The methodology used is based on a qualitative research approach, employing tactics such as an interview and documentary content analysis. The study is divided into three stages, which include the review of standards and regulations, the evaluation of academic-administrative processes and the elaboration of the requirements for the system. In its entirety, the objective of this study is to present the requirements for the Electronic Records Management System (EDMS) and its administration within the framework of the project's curriculum.