Trazando la historia académica: hacia una gestión eficiente de libros de calificaciones de la Facultad de Ingeniería de la Pontificia Universidad Javeriana, en el periodo (1960-2014)

Abstract

This report presents the methodology and results of the internship carried out at the Juan Manuel Pacheco S.J. Historical Archive (AHJ), as a requirement to obtain the degree in Archival Science and Digital Information Management at Universidad Distrital Francisco José de Caldas. The internship focused on the archival processing of historical grade books from the Faculty of Engineering at Pontificia Universidad Javeriana (PUJ), covering the period from 1960 to 2014. The process included identification, classification, organization, and transfer of the documents. This work responds to the institutional need to improve the preservation, access, and retrieval of historically valuable academic records, which are essential for issuing certificates, verifying grades, and conducting academic background research. The proposal included the physical review of the documentary collection, its classification following archival principles, registration using standardized university formats, and the formal transfer to the university's historical archive, ensuring traceability and long-term preservation. The results show a significant improvement in the organization, accessibility, and availability of the information, laying the groundwork for future digitization efforts and strengthening the preservation of institutional memory.